Data Submission System
The Data Submission System is an open-source collaborative platform designed to streamline the submission of biomedical data and associated information to your infrastructure. It supports submitters, recipients, and data stewards through a guided multi-step workflow including metadata collection, file transfer, review and validation, communication, and completion.
The Data Submission System is ideal for research organizations, biomedical facilities, and data stewards managing data transfers and facing challenges such as lack of provenance, incomplete metadata, and departmental misalignment.
Purpose & Goals
The platform supports internal submissions as well as submissions from external collaborators and institutions, ensuring that data and associated metadata are captured in a structured, traceable, and harmonised manner.
By incorporating validation mechanisms, the tool helps ensure that data and metadata are complete, accurate, and consistent while streamlining the overall process of data transfer. This strengthens data quality while providing full tracking of data provenance.
Use Cases
The system is currently used by ELIXIR Luxembourg for submissions under data sustainability services and by the Luxembourg Centre for Systems Biomedicine for general submissions in projects with restricted data access.
Key Features
- Guided Multi-Step Workflow – Metadata and dataset submission through structured, easy-to-follow steps
- Secure Authentication and Access Control – Protected access ensuring only authorized users can submit and review
- Collaborative Review Process – Direct communication between submitters and data stewards throughout the lifecycle
- Standardised Metadata Collection – Harmonised forms promoting consistency across all submissions
- Secure Data Transfer – Integration with secure transfer channels to protect data integrity
- Automated Notifications – Real-time updates and status notifications throughout the submission process
- Complete Audit Trail – Full traceability and transparent documentation of all submission actions
Benefits
Security – Data and metadata are protected through controlled and audited steps.
Collaboration – Structured interaction between submitters and data stewards throughout the submission lifecycle.
Standardization – Consistency through guided metadata collection and harmonised information capture.
Flexibility – Customize metadata-capture forms to fit specific use cases, even beyond the biomedical domain.
Transparency – Clear documentation and communication at every stage of the submission process.
Getting Started
To request a demonstration, learn more about deployment options, or discuss integration with your infrastructure, contact our team.
